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What recordkeeping functionality do business systems need to provide?
Functional requirements http://www.flickr.com/photos/webatelier/5929855686/ Janet Knight and I were having a conversation the other day about what it is that recordkeeping systems are supposed to do....
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Systems are records of how we do business: managing the information about...
http://www.flickr.com/photos/forresto/8956688/ We have been having some really interesting conversations with a range of organisations about their business systems and the types of records they are...
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National Audit Office UK report on managing the risks of legacy ICT to...
In September 2013, the National Audit Office of the UK released a report, Managing the risks of legacy ICT to public service delivery. The report notes that ‘as budgets are reduced, departments with...
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Planning for the management of information as an asset in new business systems
We have been having some fantastic meetings lately with business, project, ICT and information managers about how to best integrate and manage diverse forms of information in new business systems....
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Breaking out of our niche
The Gartner Magic Quadrant assessment for Enterprise Content Management from September 2013 is really interesting (and thanks to Don Leuders for the reference). In these Magic Quadrant assessments,...
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Managing information in a mobile working environment
This week we had our regular digital implementers group. Our session topics are set based on the opportunities and challenges which are at the forefront for the group members. Establishing a robust...
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Decommissioning December – some light reading
After a huge Christmas feast, there’s nothing better for the digestion than some light reading on the topic of decommissioning! For anyone who finds themselves at work in the dying days of December, we...
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Decommissioning and digital archives – different models
We’re often asked how State Records NSW does digital preservation. Really the defining feature of our approach is its flexibility: we apply a project management-based methodology (the Digital Archives...
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Records and information management FAQs – Things to think about when deleting...
At this time of year, many organisations take the opportunity to clean out storage areas, including network drives and servers. We have received a few enquiries recently from organisations that would...
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Digital case study from the Department of Premier and Cabinet published
Last year, the Department of Premier and Cabinet (DPC) gave a very engaging presentation to the Records Managers’ Forum about their transformation to a fully digital working environment. This has been...
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Records and information management FAQs – what to do with removable media...
As organisations increasingly transact their business digitally, they may receive records on removable media such as CDs and flash drives. An example of this is the requirement set by many local...
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Proposed changes to the Copyright Act 1968
The Federal Department of Communications and the Arts has released an exposure draft of the Copyright Amendment (Disability Access and Other Measures) Bill 2016 for comment. The proposed changes to...
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Digital implementers group – executive and management support during change
Last week, the Digital Implementers Group met for one of their regular six-weekly meetings. As always, the group shared some fascinating insights into their current projects. The focus of the...
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Records and information management FAQs – retention of credit card data
We have recently received a number of enquiries from organisations about the retention of credit card data. Specifically, these organisations want to know how to keep this data in a way that meets the...
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Goodbye Peter!
It is with sadness that State Records says goodbye to our colleague Peter Bisley. After 2 1/2 years at State Records, Peter has moved on to new adventures in his native New Zealand. During his time at...
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Sharing is caring – how developing retention and disposal authorities in xml...
Since 2010, State Records has drafted and published retention and disposal authorities in XML. For State Records, an XML format has several advantages including single source publishing, greater...
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Disposal in the digital world – case study from ACECQA
Recently we chatted with ACECQA about its efforts to implement regular disposal of records as a business as usual practice. ACECQA has very generously agreed to share its experiences, which may be...
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Records Managers Forum presentations now available on Future Proof
The podcasts from last month’s Records Managers Forum are now available on Future Proof. The Records Managers Forum highlights achievements and projects in NSW Government agencies. It promotes...
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Welcome to Information Awareness Month 2016! #iam_2016
May is Information Awareness Month (IAM). The purpose of IAM is to increase public awareness of information and its place in all aspects of daily life. This year’s theme – Investing in Information...
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Q&A with Elizabeth Coombs on privacy #iam_2016
To celebrate Information Awareness Month 2016 we are publishing a series of Q&As with colleagues who have an interest in good records and information management. First up we have a Q&A with Dr...
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